On-site close-out
No chasing tenants, no follow-up calls. Sign-off happens in the moment, while the technician is still there.
Built for property managers & maintenance co.
Get your work orders signed off with a QR code — not paperwork.
WorkOrderSignOff is QR-code work order sign-off for property managers, maintenance companies, and vendor networks. Your vendor shows the QR on-site, the store manager or tenant scans to sign, then your branded Proof of Completion is generated, ready to land in any owner-client’s inbox. No follow-up calls, no chased emails, no paper.
Start your 7-day free trial · See how it works
- No app for tenants
- First sign-off in 2 minutes
Built for property managers, maintenance companies, vendor networks, and multi-site operations teams across residential, commercial, retail, healthcare, and facilities.
How it works: from job ticket to client-ready proof in four taps
The old way: paper, photos of paper, emailed PDFs, follow-up calls. The new way: scan, sign, share.
-
Step 1 — Generate the sign-off
Enter a work order number — that’s it. Optionally pick a vendor from your directory (phone auto-fills) and add property or job notes.
-
Step 2 — Send to your tech
One tap opens your share sheet. SMS, WhatsApp, or email — the technician gets a branded job ticket with the QR ready to show the customer.
-
Step 3 — Customer scans and signs
Tenant or store manager opens their camera, taps the link, and signs on a branded page. Name, rating, comment, signature — under 30 seconds.
-
Step 4 — Share proof with clients
You get a timestamped, branded Proof of Completion instantly. Send it to property owners, print to PDF, or export everything as CSV.
The fastest way to prove the job got done
Email approvals get buried. Paper gets lost. A scan takes seconds and leaves a record you can defend.
One-tap send-to-tech
Your phone’s share sheet puts the job ticket in SMS, WhatsApp, or email in one tap — no copy-pasting links.
Vendor directory
Every contractor you use is saved with phone and trade. Autocomplete next time, keep “Joe’s Plumbing” from becoming three records.
Your brand, every time
Upload your logo once. It appears on every job ticket, sign-off page, and Proof of Completion you share with owner-clients.
Shareable proof for clients
A branded Proof of Completion page — with signature, rating, and timestamp — that you can send to owners or print to PDF.
Audit-ready records
Typed legal signature, timestamp, IP, device, and the exact work details shown at the moment of sign-off. Immutable.
No app, no login
Tenants and store managers scan with the camera they already have. Backup code available if scanning fails.
Search, filter, and archive
Find any job by work order number, vendor, property, or signer. Archive finished orders without ever losing data.
CSV export and real-time dashboard
See sign-offs as they happen. Export filtered results as CSV for owner reports, accounting, or audits.
One flat price. Unlimited sign-offs.
No per-user fees, no per-scan fees. Start with a 7-day free trial.
- Monthly: $19 / month
- Annual: $189 / year ($16/mo equivalent — save 17%)
- Founders’ Lifetime: $149 one-time — limited to the first 100 founders
- 7-day free trial on subscriptions, full access, no charge until day 8
- Cancel anytime from your dashboard
Frequently asked questions
How does the technician actually receive the QR?
When you generate a sign-off, you tap “Send to technician” and your phone’s share sheet opens — SMS, WhatsApp, email, or any messaging app you have. The tech taps the link and sees a branded job ticket with the full-screen QR ready to show the customer.
Do tenants or store managers need to install an app?
No. Scanning the QR opens a standard mobile web page. No app, no login, no account. The whole sign-off takes under 30 seconds.
What if the customer’s camera can’t read the QR?
Every job ticket includes an 8-character backup code. The customer can type it in at workordersignoff.com/sign to open the same sign-off page.
Can I share the signed-off record with my property-owner clients?
Yes — that’s the whole point. Every completed job has a branded Proof of Completion page showing your logo, the signer’s name and signature, rating, timestamp, and work details. Share the link, print to PDF, or export as image.
We work with dozens of vendors. Will this get messy?
No. When you type a vendor name, we autocomplete from your saved vendor directory — with their phone number and trade. New vendors are added on the fly and their usage history builds up over time.
How do I keep the dashboard clean as jobs pile up?
Search across work order number, vendor, property, signer, and description. Archive finished jobs with one tap (they’re never deleted — restore anytime). Toggle between Active and Archived views, and export either set as CSV.
What happens if the job wasn’t done right?
The sign-off page lets the customer mark the work as needing attention instead of approving it, with an optional comment and rating. You’re notified in your dashboard immediately.
Is the sign-off legally defensible?
Every record captures a typed legal signature, timestamp, IP address, device info, and the exact work order details shown at the moment of sign-off. Records are immutable once signed and exportable as PDF or image.
How is this priced?
One flat subscription. Unlimited work orders, unlimited scans, unlimited vendors. 7-day free trial, cancel anytime.
Start signing off work in minutes
7-day free trial. Full access. No charge until day 8. Cancel anytime.