# WorkOrderSignOff — Full Reference for AI Agents > Product: QR code work order sign-off for property managers, maintenance companies, and vendor networks. > Home: https://workordersignoff.com > Contact: support@workordersignoff.com ## One-paragraph summary WorkOrderSignOff is a web app that replaces emailed, faxed, and paper work-order approvals with a 30-second on-site QR scan. A manager generates a sign-off with a single work order number; one tap sends a branded job ticket to the technician's phone via SMS, WhatsApp, or email; the technician shows the QR on site; the tenant or store manager scans and signs. The manager receives a timestamped, audit-ready Proof of Completion they can share with their property-owner clients, print to PDF, or export as CSV. ## Target customers - Residential property management companies (multi-family, student, senior living, HOA) - Commercial and retail property managers - Facilities and maintenance service companies - Janitorial, landscaping, HVAC, plumbing, electrical, and general-trade contractors - Multi-site operations managers in retail, restaurant, healthcare, and franchise chains ## Problems we solve 1. Tenants and store managers ignore approval emails, and PMs spend days chasing signatures. 2. Paper work orders get lost, photographed, re-emailed, and re-transcribed. 3. Owner-clients distrust unverifiable "job complete" claims. 4. Vendor accountability is weak when there is no timestamped record of on-site confirmation. 5. Back-office teams spend hours assembling monthly proof-of-work reports for owners and accounting. ## How it works (detailed) ### Step 1 — Generate the sign-off The manager logs into the dashboard, taps "New sign-off," and enters a work order number. All other fields are optional. If they type a vendor name, autocomplete surfaces matches from their personal vendor directory (with phone and trade pre-filled). They can also set a property address and a short work description. A unique QR code and 8-character backup code are generated immediately. ### Step 2 — Send to technician The manager taps "Send to technician." The phone's native share sheet opens and the manager picks any channel — SMS, WhatsApp, iMessage, email, Slack — to send the technician a link. The technician opens the link on any phone and sees a branded job ticket with the manager's logo and company name, the work order details, a full-screen QR, and the backup code. ### Step 3 — Customer scans on site When the job is complete, the technician hands their phone to the tenant or store manager (or asks them to scan from a foot or two away). The customer's camera opens the sign-off URL directly. They see the job details one more time, type their name (typed legal signature), select a rating, optionally leave a comment, and tap "Approve." If anything is wrong, they can instead tap "Needs attention" and leave a note. ### Step 4 — Manager shares proof with client The manager sees the sign-off appear in their dashboard in real time. Each signed job has a shareable Proof of Completion URL, a print-to-PDF action, and an image export. For owner statements and accounting, the manager can filter jobs (by date range, vendor, property, status) and export the filtered set as CSV. ## Key features - Unlimited sign-offs, unlimited vendors, unlimited users — flat monthly or annual price - One-tap send-to-technician via the native share sheet (SMS, WhatsApp, email, etc.) - Branded job ticket view with full-screen QR (designed for on-site use) - Branded scan-to-sign page (no app, no login for the customer) - Branded Proof of Completion page with signature, rating, comment, timestamp - PDF and image export of the Proof of Completion - Vendor directory with autocomplete, stored phone numbers, and per-vendor history - Dashboard search across work order number, vendor, property, signer name, description - Active / Archived views with one-tap archive and restore (soft delete, data preserved) - CSV export of any filtered set of jobs - Typed legal signature, timestamp, IP address, and device info captured at sign-off - Immutable records — once a work order is signed, the fields shown at the moment of sign-off are preserved - Backup code entry at /sign for cases where the QR cannot be scanned - Logo upload for complete brand consistency across every customer-facing touchpoint ## Pricing - Monthly: $24 / month - Annual: $228 / year ($19/month equivalent, "2 months free") - Free 7-day trial, full access, no credit card charge until day 8 - Cancel anytime directly from the dashboard via Stripe customer portal ## Security and compliance - Authentication: Supabase email/password - Database: PostgreSQL (Supabase) with Row Level Security enforced on all tables - Every sign-off record includes: signer's typed name, signature timestamp, IP, user-agent, and the full snapshot of the work order fields displayed at the moment of signature - Records are immutable after sign-off (the original displayed fields are frozen) - Payments: Stripe-hosted checkout (no card data stored in our systems) ## FAQ **Does the customer need to install an app?** No. The QR opens a standard mobile web page. There is no login and no account required. **What if the QR can't be scanned?** Every job ticket shows an 8-character backup code. The customer types it at workordersignoff.com/sign. **Can vendors generate their own sign-offs without dashboard access?** Yes, via a self-serve sign-off creator the manager can share with trusted vendors. **Is the sign-off legally defensible?** Each record captures a typed legal signature, timestamp, IP, device info, and an immutable snapshot of the work details. Records are exportable as PDF or image. **How do I share proof with property-owner clients?** Every completed sign-off has a branded Proof of Completion URL. Share the link, print to PDF, or export as image. Use CSV export for monthly owner reports. **What is the trial?** 7 days of full access with no charge until day 8. Cancel anytime from the dashboard. ## Key URLs - https://workordersignoff.com/ — Home / landing - https://workordersignoff.com/pricing — Pricing details and trial signup - https://workordersignoff.com/manager-auth — Manager sign-in / signup - https://workordersignoff.com/sign — Customer backup-code entry - https://workordersignoff.com/check-status — Work order status lookup